Efficiencies for healthcare operators with electronic rostering

By Martin Barlow - August 23, 2016

It is no secret that managing resources in the Health Sector is a complex task.

There is a need to address patient care and compliance needs with the right skills and mix of care professionals - this taking into account the preferences and constraints of individual staff members, and the complexities of juggling full time, part time, casuals and agency staff.

Historically, these rosters are managed on complicated spreadsheets and then printed and posted on walls so that staff can see their schedule.  In some cases, the forward visibility can be up to six weeks in advance.  We are all aware of the effort and rework required to amend these plans when staff request shift swaps, or unexpected leave, and of the economic impact of bringing agency staff in relief. Changing patient loads and flexibility to meet doctors’ requirements also leads to last minute adjustments to those complex rosters.

In response to these challenges, effective electronic rostering systems have evolved to make a significant difference to efficiency and costs.  Well planned and automated rosters allocating the most cost efficient qualified staff, deliver significant benefits. Organisations can save in excess of 3% of their wage and salary cost by ensuring they are calling on part timers first, then casuals, then overtime for full timers before calling on agency staff, the most expensive option in the resourcing equation.

Equally as important is giving first priority to your workforce and valuing them before calling on an external workforce ensuring your staff with your culture are on site.

Leading practices with electronic rostering environments typically include:

  • Advanced rostering automating the process of considering skills accreditation and experience in the mix
  • Linking electronic rostering with acuity systems
  • Access to real time productive hours
  • Self-service across multiple devices for all participants
  • Bio-metrics and geo-sensing capabilities

As the challenges of constrained staff supply, budgetary pressures and  efficiency drives challenge  health organisations management must examine the  benefits that can be delivered from the adoption of sophisticated electronic rostering, including:

Contact our experts

Other articles


Top of Page

 Back to News


Rob Southwell

Rob Southwell's picture


Managing Partner and Partner – Private Business and Family Advisory

> View profile

Nigel Fischer

Nigel Fischer's picture


Managing Partner - Private Business and Family Advisory

> View profile

Michael Minter

Michael Minter's picture


Managing Partner

> View profile

Leon Mok

Leon Mok's picture


Managing Director

> View profile

Brendan Britten

Brendan Britten's picture


Managing Partner and Executive Director/Partner- Business Advisory and Assurance

> View profile

Tom Verco

Tom Verco's picture


Managing Principal - Private Business and Family Advisory

> View profile

Partnership fraud


Paperwork and independent advice saves partnerships from fraud

Discover more

Kia Ora Horse Stud


Pitcher Partners fills a Financial Manager gap to keep the business on track

Discover more

Fuel Injection Company Administration


A fuel injection company began life as an Australian public company before being acquired by a UK publicly listed company while in the research and development stage of a “green...

Discover more

@PitcherPartner EXCELLENCE IN ENGINEERING | Our Newcastle & Hunter firm is proud to have sponsored the 2019 Hunter Business Chamber… https://t.co/cLBJmfJJBu